Wednesday, October 28, 2015

Create an Archive button just like Gmail in Outlook 2016 (and probably other versions) on OSX.

If you are like you me the 'archive' button in Gmail is a great way to fly though your email.   Microsoft Outlook for OSX lacks this native feature.

However, it can added it in just a few clicks.

This has been tested this on:

  • OSX 10.11.x (El Capitan)
  • Microsoft Outlook 2016

  1. Open Outlook
  2. Create an 'archive' folder if you don't already have one
  3. Select a message you want to archive
  4. Select Message -> Move -> Select Folder...
  5. Select the 'archive' folder and move the message
  6. Go to Message -> Move > Select Folder again...  It should look like this now (remember the exact name of the folder in this menu, you will need it later):
  7. Open System Preferences
  8. Select Keyboard -> Shortcuts -> App Shortcuts
  9. Click +
  10. Select Microsoft Outlook
  11. Select your folder in the "Menu Title" input box.   This MUST be the exact folder name you selected earlier (I told you to remember it).   It should look like this:
  12. Go back to Outlook
  13. Select Message -> Move
  14. WaaaLaaa - There is your new shortcut:
  15. In my example, press CTRL+A and the messages goes into the Archive (Wustl) folder.

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